I. REQUIREMENTS FOR SPECIFICATION
• The Organization
Farm is a pig breeder farm located in. The business started in 2005. At present, the Farm has about 30 sows in its nucleus herd and hopes to expand thru its multiplier herds. The Farm produces world-class genetic quality boars and gilts for breeding.
The expansion of the farm is one of the goals of the farm. The Farm is already a big one but it is nothing compared to other farms so the only way to make the business be good is to expand it. The second goal of the farm is too have a good market. As we will think of it, the Farm will be useless if the market is too bad but it’s not a big problem because the quality of the meat of the farm is good enough to be easily sold in the market so it’s the market’s choice.
Critical Success Factors
The Farm must have well-trained helpers that will be the one who will take care of the pigs for excellent quality of meat. Feeds for the pigs and medicines are the most important materials needed in the farm but these materials must be given to the pigs in a right way. An appropriate place is needed for this business. It must be in a good place where the pigs can be safe from any harm and a place where they can relax so that they won’t feel stressed out. All these are the critical success factors of the organization that will enable them to survive as a pig-breeding farm that gives good quality of meats for better sales in the market.
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The primary problem of the business is financial problem. It is because of the money needed for the equipments and feeds for the pigs. Because of these financial problems, the business cannot yet expand its livestock. Expansion of the farm needs more risk for the good of the business. One of the most dangerous problems in this business is the spreading of any diseases, that’s why the farm is located in fresh forest that is far from viruses. The pigs are a little bit of sensitive to these viruses.
• Business Environment
Corporate Planning Objects
The departments involved in the different transactions done by the organization are the finance and human relations.
is located in Zone 5. It is a perfect location for the pigs to have because of the fresh air that exist in the farm and its far from dangers like calamities or viruses.
The organization’s business function includes Production Operations involves the production of every heads(pigs) to be sell in the market. Sales Management which involves the documentation of sales of meat products is daily basis. Inventory and Supplies Management which involves the stock of feeds and supplies used for raising a hog and Human Resources Management which involves employee management, identification of individual employee task, and recruitment. Lastly, Finance and Accounting which involve the daily computation for daily expenses, etc.
General Management Concerns and Treasurer, Auditor and Fund Allocator
Development and Center Management
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• Enterprise Model
Process Decomposition for Production Operations Function
Process Decomposition for Sales Management Function
Process Decomposition for Inventory and Supplies Management Function
Process Decomposition for Human Resources Management Function
Process Decomposition for Finance and Accounting Function
Function-to-data-entity Planning Matrix
Enterprise Data Model
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• Description of Methodology
The methodology that is used for requirement definition is the gathering of information through the process of interview. The interviewer interviewed the owner of the farm to get his desired information that he used in the requirement definition. The details that he got from the interview were written in the interview log report. The interview log report contains also the date when the interview was conducted, the name of the interviewee and the affixed signature of the interviewee as an assurance that the information he included in the requirement definition are valid.
The methodology that will be use for the systems development is gathering of data with the use of the manual documents of the farm. He will ask the permission of the owner for me to access the manual documents of the organization. With the use of the available manual documents, he will gather the data that he will use for the systems development. he will review the problem areas of the learning center, which my contact person specified as a guide in developing the system.
1.3 Proposed System
• Description of the System/Database
The proposed database management Systems">management system in Farm is a personal database aimed at employing a functional database management system that will aid the manager and the workers or the helpers in administration of hog-raising, including production and sales management.
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Access to the proposed system will be limited to owner, farm manager and the workers. The owner will have full control in manipulation of information which will include adding, deleting, editing and storage of sales records.
• Purpose of the Proposed System
The management system in Farm will provide a better process of documentation. It will facilitate easy recording of the inventory, production and sales. The system will allow the operations manager to update the records of the daily inventory and sales.
The system will reduce the time used by the owner in inserting new data, updating the currently stored data and deleting the unnecessary data. The objective of the system is to provide computer documentation for the organization.
1.4 Scope and Limitations
• Scope of the System
This database will only manage the daily record of the sales and inventory of the Farm. The data that will be use is only for the students’ record of the year 2010, which will be the start of the use of the database.
II. CONCEPTUAL DATA MODEL
2.1 Identified User Views
The output document is the pedigree certificate. The pedigree certificate contains the ear number, breed, date of birth, sex, sire and dam.
The input document is the official receipt. This contains the customer name, date, official receipt number, address, quantity, unit, description, unit price and amount.
2.2 Conceptual Data Model
ERD for pedigree certificate
ERD for Official Receipt