It states that employers have a legal duty to ensure that their working environment is safe and secure for employees and anyone else affected by the work they do. Some legislation may be specific to a particular job role, for example: • • UK Display Screen Equipment (DSE) Regulations apply to the use of computer monitors in IT Working Time Directive and Working Time Regulations cover the maximum weekly working hours.
Some legislation relates to security and confidentiality, for example: • • The Data Protection Act 1998 ensures that all employers who process data on individuals are listed in the register of data controllers The Copyright, Designs and Patents Act 1988 protects the rights of people who create original works. The purpose of following procedures Health, safety and security procedures clarify ‘who’ is responsible for ‘what’. This ensures that an organisation has a structure to ensure a secure, safe and healthy business environment for everyone.
Why follow procedures? • • • • Legal reasons: Failure to follow health and safety procedures can result in reprimands, fines, closures and even prison sentences Organisational rules: If staff or management fail to follow legal requirements, they could be subject to disciplinary procedures Moral reasons: Employers and employees have a moral obligation to follow health and safety procedures to ensure no one comes to any harm Economic reasons: Economic consequences of not following procedures nclude fines for breaking the law, compensation payments to customers or staff, loss of customers who are aware that health and safety procedures are not being followed, increased costs and, potentially, even the whole organisation being shut down. © Creating Careers Ltd 2011 Page 1 of 2 Business and Administration Unit one: Principles of personal responsibilities and working in a business environment
... (2005), HDS are crucial to building an interchange of health data between different sites involved in patient care, building a ... method of approving standards in a timely fashion to ensure that vendors make money on their products while keeping ... a National Health Information Network (NHIN). Having these standards will increase interoperability of various groups and organizations, improve safety, lower ...
How to maintain a safe and secure environment Key reasons for maintaining security and confidentiality: • • • • • • Prevent buildings being entered by unauthorised people Minimise burglary/theft Protect staff from attack/assault Protect computer systems from hacking/viruses Meet legal responsibilities (e. g. Data Protection Act) Keep commercially sensitive materials secret. How can you contribute to a safe and secure environment? • • • Personal conduct: not wearing dangerous clothing/jewellery, not being under the influence of alcohol/drugs, not turning up for work tired. Awareness and observation: noticing what happens in your working environment, being aware of potential hazards. Personal actions: being willing to take action to ensure the safety of others. Prompt reporting: taking time to find out where responsibilities lie, and making sure the appropriate person is aware if something has potential to cause harm – never assume an issue is too small to report!
Keeping information secure There are many simple things that you can do in order to maintain a secure and confidential environment. A few examples include: • • • • • Not allowing computer screens to be overlooked by unauthorised people Ensuring confidential documents are only accessed by authorised people Logging off your computer if unattended Using computer passwords that are not easy to guess Complying with your organisation’s security procedures. © Creating Careers Ltd 2011 Page 2 of 2