Victory Training and Development Institute Kingdom of Bahrain Chartered Institute of Personnel and Development Written Handout (Word Count: 668) Assignment submitted in part fulfillment of the requirement for the (3RAI) Core Unit – (3RAI)- Foundation Level Prepared By| Ahmed Malek| Programme Title| Recording, Analyzing, and Using HR Information| Assignment Title| 3RAI| CIPD Membership No. | | Personal Tutor| | Submission| 1st Attempt| Date of Submission| 9th May-2013| “I declare that this assignment is the result of my own work”
Data collection of employees benefits HR department to comply with legal requirements. For example visas, legal employee contracts and Insurances. 2. Reminders and Alerts. In Software package reminder and alerts can be use for various reason for example performance, Probation periods, visa expiration and Birthdays. At least two types of data that is collected within the organization and how each supports HR or L&D practices| 1. DATA FOR SECURITY AND SAFETY CCTV cameras are installed in an organization for the purpose of safety and ecurity of the staff. Using this facility by time management department or other department for supervision is a violation against the data protection Act 2000-UK. Page-1 2. DATA FOR contact information In employee module HR or L&D department store contact information of The staff like mobile number, telephone number and contact information of a relative so in time of emergency for example health issues, they can be contacted. A description of at least two methods of storing records and the benefits of each| 1. PAYROLL SYSTEM
The Information Systems Department’s goal is to manage a company’s information through safe, secure and resourceful methods that can be accessed easily from anywhere inside the company. The Information Systems Department manages a wide variety of company information; everything from software, computers, storage, e-commerce, online websites, system integration, company networks, IT help, networking ...
Payroll system storage helps HR or L&D department to view history of salary and bonuses of employees and can be beneficial in time of increment. 2. TRAINING AND COURSES TRACK RECORDS Track records of an employees training, courses and awards, helps HR to evaluate employee history of performance and progress. HR can take decision on behalf of the records to promote or demote staff, Further coordinate with line managers to prepare progress reports and submit to HR department upon which decision can be made for compensation, awards and promotion.
A statement of at least two essential items of UK legislation relating to the recording, storage and accessibility of HR or L&D data| Page-2 1. FREEDOM OF INFORMATION ACT 2000 – UK According to (Freedom of Information act 2000 – UK) Provides public or residence of the country to access information of the public authorities like government department, local authorities, the NHS, state schools and police forces. When public sector that is mentioned above issue any kind of new rules and regulations in the country that should be published in the newspapers for public information.
This Act helps HR to be updated with latest Legislations of the country which in future benefits them in various way for example ministry of Labor works, economic department work, which is authorized to renew company Trade License. 2. DATA PROTECTION ACT 1998 -UK According to Martin, Whiting, Jackson (1998) stated that according to Data Protection Act (1998) UK any record of an individual person, can be view only for law full purposes, if viewing is for personal amusement so it will be consider as violation against the data protection act.
Data Protection Act gives individuals a certain rights to protect there data which is held by some one either its government sectors or private, one should have legitimate reason to collect data, to protect individual it is important that in the organization individual should have excess to there data and to be aware of the changes and update. Data will be control by data controller, which means an individual person who will be assigned to control data in complete circumstances; data can be protected by two ways in soft copies and hard copies.
In this file of CIS 207 Week 2 Individual Information Use Paper you will find the next information: Write a 700- to 1,050-word paper identifying and describing how information is used and how it flows in an organization. Explain this use in your current place of employment or an organization you are familiar with. Describe concerns with properly controlling this flow, including keeping it safe ...
Both have advantages and disadvantages, advantage of the soft copy is that it is easy and quick to Page-3 excess were as disadvantage is that it can be erased if electronic system get corrupted. Hard copy advantage is that it can be use for legal contract purpose were both parties’ signatures require, were as disadvantage is it Require immense space to store.