The main purpose of a master scheduler should be to arrange the staff, students and resources of the school in order to come up with a schedule that optimizes learning in the institution. She/He is tasked to assure that the operation of the institution runs smoothly and efficiently. This paper discusses the duties and responsibilities of a master scheduler, as well as activities that he/she should be implementing. The main duty of a Master Scheduler is to initiate and spearhead the planning, development and maintenance of the Master Schedule.
The Master Schedule is expected to support the objectives and the existing curricula of the school. A few signs of a good Master Schedule are as follows: 1) ample time is allotted for the teachers and the students to attain their objectives and expectations, and 2) teachers are able to focus on their area of expertise for more efficiency. This Master Schedule should be finalized and approved before fall of 2009. Since this is the main activity of a Master Scheduler, all 150 hours should be spent on this activity.
In the development of a schedule, the Master Scheduler should first do an inspection of the resources of the school. Some of the factors that should be considered when doing the Master Schedule are the approved curriculum, population of the enrollees, availability of teachers, expertise of teachers, number of available classrooms, size of the school cafeteria and number of cafeteria employees and transportation schedules to and from school. These factors will dictate what the schedule should be in order to optimize learning in school given the limited resources.
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Recording and note-taking should be done. This should be implemented during the first 24 hours on the job or an equivalent of 3 days. Upon receipt of the records of the available teachers, the necessary coordination with the teachers and administrators should be done to come up with an initial Master Schedule. The Master Scheduler can opt to discuss the schedule one-by-one with each teacher, if not too pressured with time. This should take about 40 hours on the job. After an initial Master Schedule has been drafted, this should be discussed with all the teachers and administration staffs.
A general meeting of about 4 hours or half a day should be initiated by the Master Scheduler for the purpose of clarifying any conflict, questions and concerns that the teachers and administration staffs should have. Analysis of the final schedule should be done alone by the Master Scheduler. He/She should be able to make sure that the schedule has been optimized given the limited resources of the institution. Problems which are foreseen to happen should be eliminated and alternative plans should be laid out. The analysis should be done in 40 hours or equivalent of 1-week work.
After finalization of the Master Schedule, this should be submitted to the school superintendent for approval. Meetings should be set in order to discuss the Master Schedule with the school’s higher management. Questions and concerns should be clarified during this stage. Discussion with higher management should take about 16 hours on the job or an equivalent of 2 days. Prior to the enrollment, a proper monitoring system should be set up in order to examine the workability and feasibility of the Master Schedule. Set-up of the monitoring system should take about 16 hours or 2 days of work.
And during enrollment, the monitoring system should be used to observe any problems and deviations from the Master Schedule. If problems and deviations occur, the Master Scheduler should be able to coordinate this with the necessary parties and decide promptly on it. Upon enrollment, the Master Scheduler should spearhead and manage the encoding of the student records, schedules, registration, registration changes and late registration. This stage also involves encoding of the teachers’ schedules. Management of the encoding and monitoring of the Master Schedule should be done during the enrollment period which is about a week or 40-day work.
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