DUTIES AND RESPONSIBILITIES OF SUPERVISOR AND LEAVE RECORDS COORDINATOR (LRC) Keep an accurate and up-to-date record on all leave for SPA and EPA Non- Faculty in their respective department (FORM ES-1).
Be sure that the Supervisor has approved the form. All time sheets must be completed online and downloaded for the necessary signatures.
Submit completed (FORM ES-1) to Payroll/Human Resources by the first working day of the following month for non-exempt permanent full-time (PM FT), permanent part-time (PM PT), and temporary employees who work any hours covered by overtime, shift premium, holiday pay or whose time worked is more or less than the number of hours for which he / she is regularly scheduled to work. All other SPA and EPA non-faculty time sheets must be submitted to Payroll and Human Resources by the 3 rd working day of the month. The department should retain one copy of the time sheet (FORM ES-1) for a period of not less than 3 years. RESPONSIBILITIES OF SUPERVISOR OR DEPARTMENT HEAD The Department Head or Supervisor shall certify that all hours worked and coded hours on the employee time sheet have been recorded accurately and that all other information provided is correct The Department Head and Supervisor shall be ultimately held accountable for the timely submission of monthly time sheets. DUTIES AND RESPONSIBILITIES OF HUMAN RESOURCES To conduct training sessions on the mechanics of the leave record keeping system.
Financial control 1.1 Assess the relationship(s) between a financial system or function and other systems or functions in an organisation Answer: Information and records are of critical importance to the functioning and controlling of systems in general, including organisational systems. Given the central importance of information and records to systems operation, including public sector ...
To provide consultation and assistance to LRC’s upon request and as deemed necessary by the Human Resources Office. To enter data received on the time sheet (FORM ES-1) and send out employee leave summary reports to the LRC. To assure an accurate leave record keeping system which will comply with Federal and State Guidelines. To initially conduct departmental audits bi-annually. DUTIES AND RESPONSIBILITIES OF PAYROLL 1. To assure that overtime work has been approved by the Departmental Manager and the Vice Chancellor for Financial Affairs or Budget Officer before compensating any employee for overtime worked.
The written prior approval for overtime must be attached to the employee time record. Only prior approved overtime will be paid.