This helps in transferring information to be able to place orders with other providers for their customers. Finding the right information system is important in order to be able to successfully operate a business. These systems will help in developments in several areas, planning, and to manage on the everyday operation of the business. One must have an understanding about the different types of information systems. One not knowing about the information systems can make it harder on operating a business.
Business owners need to know which information systems will be best for running their business. This proposal is to explain the different types of information systems that would benefit the record store. It will show the advantages and disadvantages of each information system. The systems to be considered are Office automation system, Transaction processing, management information system, Executive dashboard and Electronic commerce system. Table 1 Type of system| Function| Example|
Office automation system| Supports daily activities| Microsoft Office| Transaction processing| Processes the transaction data | Point-of-sale terminal| Management IS| Supports company activities | Total sales for each customer| Executive dashboard| Views performance goals| Status of sales| Electronic commerce system| Enables transactions between organizations and customers| Enables sales via internet| Office Automation Systems Office automation systems are networked computer hardware and software.
The Essay on Compare the Benefits of Using Manual and Computerised Accounting System to Record Business Transactions
This is easier for businesses because they don’t have to add up the contents by their self’s and it’s less likely for them to make a mistake. List auto fill allows you to automatically extend the cells, where it allows you to make new changes rather than starting again. Auto fill is another feature which allows you to quickly fill in the cells with repetitive data such as numbers and text. Auto ...
Many automation systems are applied to business and communication functions to prepare written communications and strategic planning. Office automation can save time and money by matching the outside authorities in typing, printing, or even electronic recording. (Office Automation Systems Research & Articles, n. d. ) Creating electronic office environments eliminates paperwork. Some examples of office automation systems are: * Microsoft Word * Microsoft Access * Microsoft Excel * Microsoft PowerPoint * Lotus 1-2-3
The benefits of using office automation systems are that since paperwork is put into this system it removes the piles of paperwork that are on the desk. This allows for a certain invoice to be found. It helps personal to be able to stay on task. It holds schedules and any other collaboration tools that are necessary. Office automation systems also create documents and generate reports for everyday productivity. The system also allows daily operating support. The main advantage is the cost effectiveness by archiving and saving documents. About Office Automation: Advantages and Disadvantages, n. d. ) The drawbacks of office automation system are training the employees properly. If they are not trained properly on the system, it can cause certain tasks not to be completed properly or on time. There could also be compatibility problems; if there are too many files it could slow the computer down which would be time consuming. Transaction Processing Transaction processing monitors, stores, collects, and process data that are generated from business transactions.
It handles high volume, avoids errors, downtime, and record results accurately, and also maintains privacy and security. (Week 10: Chapter 8-Functional Area Information Systems, n. d. ) This system will allow the salesperson to electronically record information from the sales by ringing up the customers. It also takes credit or debit card transactions. It will also show what types of records are being sold and when it needs to reorder a certain type of record or a certain artist. Some of the advantages are: transaction response is fast, data is distributed as needed, fast error correction. Transaction Processing Systems, 2010) Some of the disadvantages are hardware and software is expensive, the system can crash, and data corruption would require backup. (Transaction Processing Systems, 2010) Management Information System Management information system is to support activities of the company. This system is used to collect, process, and store data. (What is management information systems? , 2012) This system carries out all of the daily productivity of the business. “One of the biggest advantages of management information systems is decentralization, which monitors and frees up resources.
The Review on The Relationship Between E-Business and Knowledge Management
The model of e-business implementation includes: business to business (B to B), business to customer (B to C) and internal e-business (Intranet). For the organization features, it include: different industries, size of organization and features of IT department within organization. The model of knowledge management include: the strategy of knowledge, the aim of knowledge management and key factors ...
Coordinates projects, activities, and minimizes information overload. ” (Advantages & Disadvantages of Information Management Systems, 2012) Management information system also allows the ability to track merchandise inventory from time of purchase to being sold. The disadvantages of the management information system are if the system goes down the tracking process with slow down. “The system will need upgrades, modifications, and other revisions. This system also needs constant monitoring. ” (Advantages & Disadvantages of Information Management Systems, 2012) Executive Dashboard
An executive dashboard summaries information about the aspects of a business that is important to executives. (Rainer & Cegielski, 2011) An executive dashboard shows the operations analysis, and tracks earnings before interest, taxes, depreciation and amortization by each department and each employee. (Interactive Dashboard Samples and Gallery, 1999) Image 1 Some of the benefits of an executive dashboard can increase in bottom line revenue, promotes business by informing decision making, identify and correct trends, reduce overhead costs, stop duplicate data entry, and provide correct reports quickly. Executive dashboard benefits, 2007) Once the dashboard is in place, it keeps monitoring goals and objectives. There are some disadvantages of the dashboard such as it warns that it can be misrepresented and used as a monitoring tool for employees instead of the company’s performance tool. (Advantages & Disadvantages of a Balanced Scorecard, n. d. ) Electronic commerce system An electronic commerce system allows the selling and buying of merchandise over the internet. Some benefits it has are that it allows businesses to be able to bring in more clients which will also bring in more profits.
The Business plan on Data Warehousing Warehouse Business Information
Data Warehouses MGT 327 April 13 th, 2004 In the past decade, we have witnessed a computer revolution that was unimaginable. Ten to fifteen years ago, this world never would have imagined what computers would have done for business. Furthermore, the Internet and the ability to conduct electronic commerce have changed the way we are as consumers. One of the upcoming concepts of the computer ...
It also runs 24/7 including holidays which will benefit the company greatly. This will give customers the advantage of looking for the products that they want and need. This system will allow businesses to be able to perform business-to-business and business-to-consumer electronic commerce. Along with the advantages are the disadvantages. Some of these consist of due to the lack of internet knowledge it still has not reached many people. (Advantages and Disadvantages of Electronic Commerce (e-commerce), 2012) If the system is down then the loss of internet customers’ transactions will occur.
Many people do not want to release their personal or private information on the internet. Conclusion While researching about these several different systems for the record store, I find the most beneficial systems to use for the record store would be the transaction processing system which would allow the store to track what records are being sold and when to reorder a certain record or artist. The executive dashboard would help the store to be able to track sales and inventory.
