QUALITY MANAGEMENT SYSTEM.
4.1 GENERAL REQUIREMENTS.
SAMIBA FABRICS (PVT.) LIMITED maintain a quality system as a mean of ensuring that its product confirms to specified requirements. In effect, this implies on overall scheme of quality assurance institutionalized in documentation issued in the form of manuals, procedures, work-instructions and several formats.
4.2 DOCUMENTATION REQUIREMENTS
4.2.1 GENERAL
SAMIBA’S Quality System is designed to implement the Quality Policy of the company as clearly mentioned in this Manual, various Procedures Manuals and Work Instructions.
At Samira there are four levels of documents related to the quality system.
For details see Annex A.
4.2.2 QUALITY MANUAL.
Quality manual is a level 1 document. It describes in general terms how the company
Responds to the requirement of ISO 9001:2000.
For detail of process, references of other documents are labeled.
4.2.3 CONTROL OF DOCUMENTS.
In SAMIRA FABRICS (PVT.) LIMITED all quality system documents are properly controlled to ensure that the current documents are available at the points where they are required, obsolete documents are removed or identified and changes to documents are property authorized and suitably indicated. The controlled copies are those, which bear red stamp mentioning:
CONTROLLED
THE COLOUR IS RED
The following documents are under document control.
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• Quality System Manual.
• Quality System Procedures.
• Work Instructions
• Quality Policy
Copies of these documents are distributed by document transmittal note. Upon distribution copies, the issuer (QA department) must enter the name of recipient in the distribution sheet and mention whether it is controlled or uncontrolled.
* DOCUMENT IDENTIFICATION
For the identification of Quality manual (Level 1) and Procedure manual (Level 2) a table
Has been mentioned at every page which clearly shows the level of the document, copy
Number, revision number, Page number, effective date of the document and the date of
Expire of the document when it will be obsolete.
For the identification of work instruction (Level 3), Formats (Level 4) and formats
About statistical techniques, document code and revision number have been mentioned at
The right top comer of every page, which indicates the issuing department, level of
Document, unique serial number of document.
For detail of document coding for level 3, 4 and formats about statistical techniques
Please see Annex B.
The revision number of all Annexes for level 1 is mentioned at the right top comer, and
Page number at right bottom comer of every page.
* DOCUMENT APPROVAL & ISSUE.
Concerned personnel properly review the quality system documents prepared for the
Adequacy and completeness before the designated authority finally approves them. The
Approved documents are then distributed to the personnel and locations where they are
Used. A distribution list is maintained. A master list of current documents is maintained to
Indicate the current revision level of the documents and their distribution.
It is ensured that all documents pertaining to work instructions, technical requirements,
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Specifications, procedure etc. are available at all points of use.
All obsolete documents are stamped “OBSOLETE” and removed from all points
Immediately. The assistant head quality assurance will collect obsolete documents through
Obsolete Document Form (QA/04/19).
* DOCUMENT CHANGES.
Recognizing that the company’s documentation may subjected to revision and change,
Controls exist for preparation, issue and recording of changes.
Changes to documents and data are reviewed by the same function that performed the
Original review. The nature of change is identified in the document or the appropriate
Attachment.
For details see QA/02, Work Instruction of document and data control (QA/03/01)
& Work Instruction for Amending Document (QA/03/06).
4.2.4 CONTROL OF RECORDS.
Quality records demonstrate achievement of the required quality standards and effective operation of quality system. The records are identified, indexed and stored in a suitable environment to minimize deterioration. Retention periods for records are defined. Data on all quality related activities are generated and recorded in a meaningful manner to provide evidence of quality.
• RETENTION
Records are retained for the period required by legislation, contractual obligation or as dictated be necessity. Retention time is mentioned on the master list of quality records.
• STORAGE
Records are kept in a suitable environment to protect them from deterioration, damage or loss due to environment or other conditions.
• RETRIEVAL
Records are retrained in a manner that enables their easy and quick retrieval. Records are made available, to the customer for review, if required.
For further details please see work instruction for quality record (QA/03/07).
