It should be emphasised from the outset that purchasing and supply management is executed as an integrated part of the firm’s broader management (as part of the logistics management or supply chain management approach)
Purchasing and supply PLANNING is part of the firm’s general planning, mainly because the continuous supply of raw materials components & services is of a strategic importance to the enterprise. The supply market is just as important for the firm’s survival continued profitability as the sales market is the firms own product. Firm’s general planning must be integrated.
The ORGANISATIONAL STRUCTURE of the purchasing and supply function should be aimed mainly @ linking into the firm’s overall structure in the most effective way. The purchasing and supply function primarily renders a service to the enterprise.
Purchasing and supply COORDINATION should be aimed @ harmonising and aligning the activities of the purchasing and supply function with those of the other business functions.
CONTROL is that element of management which ensures that activities are executed according to plan and within the allowed parameters.
PLANNING FOR PURCHASING AND SUPPLY MANAGEMENT
The Business plan on Half A Century Of Supply Chain Management
... for their production planning and order shipment. Much of the popularity of supply chain management has been ... point-of-sale systems, Retail Link, online purchasing options, and Project One Touch. Each piece ... improve its physical store and distribution center functions and Walmart’s online presence. Allowing stores to ... stores is also an opportunity that the firm will pursue since the stores are built ...
THE NATURE OF PURCHASING AND SUPPLY PLANNING
Planning can be defined as the basic management task that entails a systematic and intelligent exposition of the direction to be followed to
attain predetermined goal
LEVELS OF PURCHASING AND SUPPLY PLANNING AND OBJECTIVES
>TOP MANAGEMENT
Mission and long-term objectives. (Long-term or strategic planning)
>SUPPLY (CHAIN) MANAGEMENT
Intergrated objectives
(Medium-term or integrated functional planning)
>PURCHASING AND OTHER SECTION MANAGEMENT
Operational objectives
(Short-term or tactical planning)
STRATEGIC PURCHASING AND SUPPLY PLANNING
STRATEGIC PURCHASING OBJECTIVES
>To ensure the availability of purchased requirements @ a competitive price >To develop existing or new suppliers
>To keep investment in inventory as low as possible
TACTICAL SUPPLY OBJECTIVES
>To enter into the long term contracts with reliable suppliers of strategic materials >To put together a project team responsible for developing suppliers >To study alternative inventory control systems or the flow of materials to and within the enterprise
OPERATIONAL PURCHASING OBJECTIVES
>To maintain sound relations with suppliers by means of ethical conduct and adherence to contract clauses and also to order on time >To study the situation in the supplier market and provide technical support to developing suppliers >To conduct an inventory analysis, reduce A category products and improve the understanding with suppliers or implement JIT
ORGANISATION OF PURCHASING AND SUPPLY MANAGEMENT
•POSITION OF THE PURCHASING & SUPPLY FUNCTION IN THE ENTERPRISE’S ORGANISATIONAL STRUCTURE
CENTERALISED PURCHASING & SUPPLY ORGANISATIONAL STRUCTURE
When a firm vests the authority for the purchasing and supply function in 1 person or team.
Advantages:
>Standardisation of materials and products is possible because purchases are made at one point >Purchasing and supply staff are afforded the opportunity to become experts >Control over all aspects of the purchasing and supply function is improved >Administrative costs are reduced by eliminating duplication
The Term Paper on Supply Chain Management 12
Supply chain management Supply chain management (SCM) is the process of organizing, operating, and controlling supply chains. The concept of supply chain management began in the early sixties; however, it has changed greatly since that time. The first stage in the development of supply chain management was called physical distribution management. (Handfield 47) This process integrated the ...
DECENTRALISED PURCHASING & SUPPLY ORGANISATIONAL STRUCTURE
Purchasing by different departments, branches or plants, while each of them enjoys an important measure of autonomy of decision making regarding the purchasing and supply function.
Advantages:
>Better liaision can be effected between decentralised purchasing and supply functions and the user functions of individual plants served by the purchasing and supply function >The needs users can be better satisfied because the purchasing and supply function knows them better >Different plants maintain their autonomy. Plant managers are often fully responsible for the profitability of individual plants.
COMBINED PURCHASING & SUPPLY ORGANISATIONAL STRUCTURE
According to the combined approach, common requirements of the different plants such as equipment and certain categories of raw materials, are purchased centrally head of office. The plants’ purchasing and supply functions are assisted by corporate purchasing and supply in developing policies, procedures, and control measures, recruiting and training staff, auditing the purchasing and supply performance of the plants
•CROSS-FUNCTIONAL TEAMS
Advantages:
>Different perspectives and expertise of team members
>Responsiveness to user needs
>Increased acceptance by users of the products
>Increased innovation because of informal organisational structures >Enhanced communication between functions and with top management >Teams accepting responsibility for problem correction
COORDINATING PURCHASING AND SUPPLY MANAGEMENT
As a task for purchasing and supply management, coordination is a conscious attempt to harmonise the tasks and activities of this function to ensure full cooperation in the pursuit of purchasing and supply objectives. The main coordinating mechanisms of purchasing and supply management with other functions in the organisation, and with suppliers and customers, are definitely computer systems such as electronic data interchange(EDI), materials planning (MRPII) and distribution requirements planning (DRP).
The Research paper on ESTABLISH THE IMPACT OF SUPPLY CHAINS ON PURCHASING AND SUPPLIES IN AN ORGANIZATION
... when there is liaison with the design function, suppliers, purchasing department, production department and sales and marketing ... tasks undertaken by supply chain management systems and enterprise resource planning systems. Logistics automation systems can powerfully complement ... planning, establishment and operation of a manufacturing plant and associated enterprises. Technologies are evolutionary. ...
TWO TYPES OF COORDINATION
Between purchasing and supply and other functional areas
Purchasing coordination is lateral acts in an advisory/support method to the other functions in the enterprise.
Between p and s and the supplier system
Two dimensions to the coordination between p and s function and the supplier system. Firstly there is coordination with the whole supplier system and secondly with the individual suppliers.
The flow of products and services from the supplier has to be effective, the p and s function has to ensure that coordination between them and the supplier ensures this occurs. This can be achieved by means of supplier alliances, integrated systems and inter-organisational teams. The supplier must become an extension of the buying enterprise.
The chief coordinating mechanisms available to p and s management are open communication, strategic alliances, integrated systems, the conscious motivation of suppliers and standardisation of specifications, purchasing documents and purchasing procedures.
CONTROL : PERFORMANCE EVALUATION OF THE PURCHASING AND SUPPLYFUNCTION Control may be defined as a systematic attempt to reach objectives or set standards that accord with the enterprise’s goal, to observe actual perform- ance and compare it with the set standards, and to take corrective steps with a view to achieving the mission and goals of the enterprise.
Objectives and basic principles of performance evaluation
P and activities are complex, needs to have a control system. Feedback on actual performance(measured against quantitative norms).
This ensures that the p and s strategy is implemented at the various levels in the company. With this the p and s manager can monitor and improve the functions actual performance. Control ensures that all the other functions with p and s work optimally.
The Research paper on Methods Of Increasing Productivity Utilizing Inventory Control Systems
I. Introduction The scope of this research paper is to discuss inventory control systems as they relate to the overall production for a company. I will first discuss production factors for companies and costs associated with high inventories. Then, switch the focus to describe, discuss, and compare Just-in-time (JIT) Production and Material Requirements Planning (MRP) processes as methods to ...
