Before approaching the project objectives, one must first understand a little background on the project. What is this company? Software Solutions started in Idaho as a small company, family owned. Through the 1980s, the company was able to provide reliable software solutions to its customers, creating one of the first user-friendly inventory tracking software solutions to the farmers. Each year, the need for this great inventory tracking software increased.
Subsequently, new versions released each year. The company expanded its database software customizable to each of the users. The company was growing so fast that no longer could the small family support this software alone. After much thought the family decided it was time to rent an office space, hire outside help, and build a small help desk for software support. A successful project will ensure constant support for the product, reinforce customer confidence, and in return increase revenue. Every day in the world, a project is taking place.
From a company that decides to expand operations and needs additional space to an IT company creating software, one thing remains constant. These are projects, and as with many projects a systematic process exists, in order to identify all the tasks are accomplished and the project stays on track. Concerning the company Track Stuff Inc. , the following eight phases are essential and in this paper are covered •Planning •Organizing •Staffing •Directing •Coordinating •Budgeting •Evaluating •Reporting Planning The planning phase of any project is the heart of the project.
The Essay on Project Management for Family Day
Company ABC is a small company consist of 100 employees in total. To facilitate bonding between the employees and their family and enhance relationships between co-workers, company ABC will make a family day that will be held in Chinese Garden on 1st of July 2013. In this family day, employees and their family will participate in some activities that has been arranged by company. Project Scope ...
At this point one must look into the future and see what the end goal of the project is. During this phase, three essential things take place: •Project Objectives •Mission and Goals •Approach Without a project or objective what is a project? Debating this question could span hours, but bottom line, in order to define the project objectives a few areas of concern exist: First, one must define a timeframe and budget for the project. Track Stuff has come up with 6 months and a budget of 125K. Next, what are the performance expectations of the plan?
What potential risks are involved? Do contingency plans exist? Track Stuff Inc. sat down at the planning meeting and came up with the following two tables to answer these questions: Table 1 Performance Expectation Various SubsystemsPerformanceReliabilityDescription ComputersXP, PII 95% service requests, etc CablingShielded CAT 5100% meet specs for security Backup Power 4 months100%data integrity in power loss Network EquipmentCisco100%Interconnection equipment Voice capabilities VOIP100%Sound, Video, Voice SecurityEncryption100%Scanners Table 2 Risks and Contingencies
RisksSeverityContingency Loss of InformationLowBack up appropriate information on multiple devices and locations. Network IntrusionMedUpdate security software. Create and use disaster relief plan. Breach of contractsHighConsult legal. If breach, send out rebid, penalize breached company. Theft (physical security)HighPerform background checks. Use backups and re-prioritize project. Mission and Goals of Project Independent scholar and futurist, Joel A. Barker once stated, “Vision without action is merely a dream. Action without vision just passes the time.
Vision with action can change the world. ” (Barker, 2002-2008).
No other place is this more true than in project management. A project may begin as a vision, but it will never come to fruition without proper project management. One vital element in project management is to define the mission and goals of the project. Failing to define these items properly can possibly be grounds for the much dreaded “scope creep. ” The mission and goals of the project define the requirements, but do not state how, to satisfy objectives previously stated.
The Business plan on Project Cycle Management
... Merging PCM and Logframe Approach Project Cycle Management Defines different phases in the project life with well-defined management activities and decision making ... F F xxx xxx Tender duration planned Contract duration planned Report submission planned: 1 Inception Report 2 Quarterly Report ... it that they will be achieved? • Have the goals and objectives been clearly understood and accepted by ...
Shown in the following table with: •Tasks •Definitions •What needs to be accomplished Table 3 Goals and Requirements Project (Plan) Approach In the book Information Technology Project Management: the Project Management and Information Technology Context, systems approach is described: “…emerged in the 1950s to describe a holistic and analytical approach to solving complex problems that includes using a systems philosophy, systems analysis, and systems management. ” (Schwalbe, 2003, p. 7) Schwalbe continues to use this definition with an analogy of the human body.
Here she describes how the human body is a system containing many subsystems. She stresses the importance of using such a philosophy to understand how projects relate to the whole organization. Accordingly, in this project, this same approach is used. The first step will be to look at the goals of the project, and align them with the mission of the company. Systematically, the project will be broken into phases: Planning, Organizing, Staffing, Directing, Coordinating, Budgeting, Evaluating, and Reporting. Each phase will be further broken down into tasks and placed into a work breakdown structure.
From this view, one is able to see the entire project duration, critical path, and milestones. The Planning phase is integral in any project. This phase of the project defines project objectives, mission, goals, and approach. In addition, outlining key elements of the project is critical: performance expectations, risks analysis, and contingency plans. However, after completion of these tasks, the project does not end here; rather this is just the beginning. After the Planning phase, the project continues to be broken down even more from this holistic view in the Organizing phase. Project (Plan) Organization
The success of an organization or project depends partly on its structure (the way in which tasks and responsibilities are formally allocated among its members) and partly on its management process (the way in which decisions are taken within the existing structure).
The Essay on Project Management Organizational Structures
A series of related jobs that are focused toward a major solution is a project. Projects take time, money, people, and other resources to perform successfully. Project management usually controls these resources as well as planning the project and allocating resources where needed. Before a project is started, management decides which organizational structure will be used to run the project. There ...
When organizing the components of a project there are components critical to the success of the project. They include: •Educating oneself and the stakeholders •Securing support from upper management and leaders • Developing a strong business case • Planning the stages of the project Organizational structure has a horizontal and a vertical dimension.
The horizontal dimension is concerned with the way in which the various activities essential to the achievement of an organization’s objectives. The achievements of the organization have been decided upon and coordinated to produce the necessary efforts of the resulting specialist units. The vertical dimension is concerned with the way in which responsibilities are distributed, among members working at different levels of the organization and its component units, from the project to the small group level. The organization structure of the project begins with the layout of the assignment of duties within the team, they include: Appoint coordinator/project leader. •
Determine most appropriate plan organization for the project (e. g. , single plan at college level or individual plans at unit level) •Identify and convene planning team and sub-teams as appropriate (for example, lead computer support personnel should be in the team if the plan will involve recovery of digital data and documents).
•At the college and/or unit level set: oScope – the purpose of the tracking system and objectives – what is being worked toward and the course of action that the unit intends to follow. Assumptions – what is being taken for granted or accepted as true without proof; a supposition: a valid assumption. •Set project timetable •Draft project plan, including assignment of task responsibilities •Obtain proper approval of scope, assumptions and project plan. In order for one to plan the projects budget all members of management and analysis staffing team will need to work closely together on the infrastructure and initiative needs of the system. Staffing The Work Breakdown Structure is the foundation for project planning. A Work Breakdown Structure (WBS) is a table that captures all the work of a project in an organized way.
The Business plan on Marketing Plan Unit Service
Unit 5 Learning Objectives Unit 5 is divided into two lessons: Lesson 5 A: Personal and Online Selling Lesson 5 B: The Marketing Plan Unit 5 wraps up the promotional techniques with personal and online selling, then calls on you to pull it all together for your project with a final Marketing Plan in place of a final exam. This will complete the "learning by doing" part of the course and give you a ...
